At The Douglas Company, we’ve been harnessing the power of Procore Project Management Software for nearly eight years, and it’s become an indispensable part of our project management toolkit. As general contractors with nearly 50 years of experience, specializing in senior living and multi-family housing projects across Ohio, Michigan, Indiana, and Florida, Procore has proven crucial in streamlining our processes and ensuring project success. Here’s how Procore’s features enhance our operations and benefit our clients.
Centralized Project Information
Procore serves as a centralized hub for all project-related information. This is especially vital for us, given the scale and complexity of our projects across diverse locations including Toledo, Columbus, and Orlando. With Procore, our entire project team—whether they’re based in our Toledo headquarters or our Orlando office—can access up-to-date project data from anywhere. This remote accessibility ensures that everyone, including subcontractors, architects, engineers, and owners, is always on the same page, leading to more efficient and effective project execution.
Efficient Management of Drawings
One of Procore’s standout features is its management of project drawings. By allowing us to upload and manage drawings electronically, Procore makes it easy to link RFIs and supplemental drawings directly to the drawing set. When revised drawings are issued, we can instantly update them in Procore and distribute the latest versions to the entire team with a single click. This feature ensures that our trades and subcontractors have the most current information, reducing errors and rework on-site.
Streamlined Submittal Process
Procore’s submittal management tool is a game changer for organizing and tracking submittals throughout the project lifecycle. Early in the project, there are numerous submittals exchanged between teams, which can be overwhelming to track. Procore simplifies this by allowing us to organize submittal logs in a way that suits our workflow. With features to filter and track open submittals, we gain peace of mind knowing that no submittal will be overlooked, and we can ensure timely responses and approvals.
Enhanced Observation and Issue Tracking
Our field staff rely heavily on Procore’s observations tool to manage quality control, safety, and environmental issues. This tool enables us to document observations directly from the job site, assign responsibilities, and track issues until resolution. Subcontractors receive immediate notifications of any issues, ensuring they are addressed promptly. This feature significantly improves our ability to maintain high standards and resolve issues efficiently.
Streamlined Financial Management
The recent implementation of Procore’s project invoicing tool has transformed our financial management process. We now receive and review subcontractor invoices directly within Procore, allowing us to approve and comment on them seamlessly. Additionally, when generating owner pay applications, Procore pre-fills the invoice amounts from subcontractor invoices, saving time and reducing errors. This integration helps us maintain financial accuracy and streamline billing processes.
Real-Time Project Tracking
Procore’s dashboard is another invaluable feature that keeps our project teams informed and proactive. The dashboard’s Red, Yellow, Green tracker system provides a visual overview of project tasks: Red for overdue items, Yellow for upcoming deadlines, and Green for tasks well in advance. This real-time tracking allows our teams to prioritize tasks effectively and stay on top of deadlines, ensuring nothing falls through the cracks.
In conclusion, Procore is more than just a project management tool for us at The Douglas Company—it’s a key enabler of our success. By centralizing project information, streamlining processes, and providing real-time updates, Procore helps us deliver projects on time and within budget. If you’re looking to experience these benefits firsthand, contact us to see how we can bring Procore’s efficiency to your next project.
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Connor Casper |
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